How to Find Unsubmitted Timesheets in Project Insight

Can Project Insight show unsubmitted timesheets?

Yes, Project Insight has an Unsubmitted Timesheet report that shows users who have unsubmitted timesheets for a selected date range. This helps timesheet approvers, project managers, finance teams, and administrators identify which users still need to submit time.

The report only shows timesheets that exist but have not been submitted. It does not show timesheets that have not been created yet.

Best for

This article is best for:

• Timesheet approvers
• Project Insight administrators
• Project managers reviewing team time
• Finance teams tracking labor actuals
• PMO leaders monitoring time submission compliance
• Teams using time tracking and timesheets in Project Insight

What does the Unsubmitted Timesheet report show?

The Unsubmitted Timesheet report shows users who have timesheets that have not been submitted for the selected reporting period.

For example, if a user has a timesheet for last week but has not submitted it, that user can appear on the report.

What does the Unsubmitted Timesheet report not show?

The report does not show timesheets that have not been created yet.

This is important because a missing user does not always mean their time is complete. It may mean the user has not created a timesheet for that period.

In short: The report finds unsubmitted timesheets, not missing timesheets.

What permission do you need to access the Unsubmitted Timesheet report?

To access the Unsubmitted Timesheet report, you must be an administrator with the Timesheet Approver role.

If you do not see the report, your user account may not have the required role.

How do you give someone the Timesheet Approver role?

To assign or verify the Timesheet Approver role:

1. Open the My Insight menu.
2. Go to Admin.
3. Click Users.
4. Select the user who should be a timesheet approver.
5. Click the More Options icon in the far-right column.
6. Click Edit.
7. Go to System Roles.
8. Under Manager/Power User Roles, check Timesheet Approver.
9. Save the user changes.

After this role is enabled, the user can access timesheet approval-related reporting and tools.

How do you open the Unsubmitted Timesheet report?

To open the report:

1. Click the Reports icon.
2. Go to Reports Home.
3. Look under the Financial section.
4. Select Unsubmitted Timesheet.

From there, you can choose the date range and report mode before running the report.

What date range does the report use?

The Unsubmitted Timesheet report lets you select a date range.

By default, the report may use last week, which is commonly used when checking whether users submitted the previous week’s timesheets.

You can adjust the date range based on the period you want to review.

What is the difference between Timesheet Report and Time Entries?

The report gives you two report mode options:

• Timesheet Report
• Time Entries

By default, Timesheet Report is selected. This means the report is looking for timesheets.

If you switch to Time Entries, the report looks at time entries instead.

Use Timesheet Report when your goal is to see which users have not submitted their timesheets for the selected period.

How do you run the Unsubmitted Timesheet report?

After choosing the date range and confirming the report mode:

1. Select Timesheet Report.
2. Click Run Report.
3. Review the list of users who have not submitted their timesheets.

The report returns users with unsubmitted timesheets for the selected period.

Is there another way to see unsubmitted timesheets?

Yes. You can also view unsubmitted timesheets from Time Home.

To do this:

1. Open the My Insight menu.
2. Go to Time.
3. Select Time Home.
4. Look on the right side of the screen for the Unsubmitted Timesheets row.

From this area, approvers can either remind users to submit their timesheets or submit timesheets for them.

When should you use the Unsubmitted Timesheet report?

Use the report when you need to:

• Check who has not submitted timesheets
• Review weekly time submission compliance
• Follow up with users before payroll, billing, or project reporting deadlines
• Support labor actuals in project financial reporting
• Keep time tracking data accurate for reports and approvals

Project Insight does this by giving approvers a focused financial report for unsubmitted timesheets, along with another review option from Time Home.

Common mistakes when using the Unsubmitted Timesheet report

Expecting the report to show timesheets that do not exist

The report does not show timesheets that have not been created. It only shows timesheets that exist and have not been submitted.

Forgetting to check the Timesheet Approver role

If a user cannot access the report, confirm that they have the Timesheet Approver role under Manager/Power User Roles.

Using the wrong report mode

If you want to find unsubmitted timesheets, use Timesheet Report. The Time Entries option looks at time entries instead.

Checking the wrong date range

Make sure the report date range matches the timesheet period you are reviewing.

Related questions

Why is a user missing from the Unsubmitted Timesheet report?

A user may be missing because they do not have an unsubmitted timesheet for the selected date range, or because their timesheet has not been created yet.

Can I remind users to submit their timesheets?

Yes. From My Insight > Time > Time Home, the Unsubmitted Timesheets row lets approvers remind users to submit their timesheets.

Can an approver submit a timesheet for a user?

Yes. From the Unsubmitted Timesheets area on Time Home, approvers can submit timesheets for users when needed.

Where is the Unsubmitted Timesheet report located?

The report is located under Reports Home > Financial > Unsubmitted Timesheet.

Who can access the Unsubmitted Timesheet report?

Users must be administrators with the Timesheet Approver role.

In short

The Unsubmitted Timesheet report in Project Insight helps approvers find users who have timesheets that have not been submitted for a selected date range. To access it, the user needs the Timesheet Approver role. The report does not show timesheets that have not been created yet, so approvers should also use Time Home when they need to remind users or submit timesheets on their behalf.