How to Set a Daily Time Entry Limit in Project Insight

Overview

Daily Time Entry Limits allow administrators to control the maximum number of hours users can enter across all time entries for a single day.

Project Insight does this by validating the combined total of a user's time entries before saving. If the total exceeds the configured daily limit, the system prevents the time from being submitted.

This helps organizations improve timesheet accuracy, reduce reporting errors, and enforce internal time-entry policies.

Best For

This article is best for teams that:

• Require accurate time tracking for billing or payroll
• Need to prevent accidental over-reporting of hours
• Have internal policies that limit the number of hours that can be reported in a day
• Want more reliable time reporting data

What Is a Daily Time Entry Limit?

A Daily Time Entry Limit controls the total number of hours a user can enter across all tasks, projects, and activities during a single day.

For example, if a daily limit is set to 24 hours, a user can distribute those hours across multiple time entries. However, once the combined total exceeds 24 hours, Project Insight will prevent additional time from being saved.

This differs from a single-entry limit, which only controls the size of an individual time entry.

How Do I Configure a Daily Time Entry Limit?

1. Open the Time Tracking settings.
2. Locate the Daily Time Entry Limit option (in the Other Settings Section).
3. Enable the setting.
4. Enter the maximum number of hours users can report in a single day.
5. Save your changes.

[Screenshot Placeholder: Daily Time Entry Limit setting]

What Happens When a User Exceeds the Limit?

When a user saves a time entry, Project Insight calculates the total hours already entered for that day.

If the combined total exceeds the configured limit:

• The save is blocked.
• A validation message is displayed.
• The user must reduce the total hours entered before saving.

For example:

• Daily limit = 24 hours
• User enters twenty-four one-hour entries
• The entries save successfully
• Entering one additional hour exceeds the limit and is rejected

Project Insight does this by validating the daily total rather than each individual entry.

Why Would Teams Use Daily Time Entry Limits?

Organizations often use daily limits to improve the quality of their reporting data.

Common use cases include:

• Preventing accidental data-entry mistakes
• Supporting payroll accuracy
• Improving billing accuracy
• Enforcing internal reporting standards
• Increasing confidence in project reporting

In short, daily limits help ensure that reported time remains realistic and consistent.

Common Mistakes

Confusing Daily Limits with Single Entry Limits

A daily limit applies to the total hours entered for an entire day, not a single time entry.

Setting a Limit That Does Not Match Company Policy

Before enabling the feature, verify that the configured limit aligns with your organization's reporting requirements.

Not Informing Users About the New Validation

If users are unaware of the limit, they may be confused when time entries cannot be saved.

Related Features

• Time Tracking
• Timesheets
• Time Approval
• Time Entry Validation
• Resource Management

Related Questions

Can Project Insight limit the number of hours users enter on a timesheet?

Yes. Administrators can configure both individual time-entry limits and total daily time-entry limits.

What happens when a user exceeds a daily time-entry limit?

Project Insight prevents the time entry from being saved until the total falls within the configured limit.

Can daily time-entry limits improve reporting accuracy?

Yes. Daily limits help prevent unrealistic time reporting and improve the quality of project, billing, and resource management data.