Project Insight automatically skips non-working days when calculating project schedules. This means weekends, holidays, company shutdown days, and personal PTO days can affect task dates without requiring project managers to manually update every task.
For example, a 5-day task may span 7 calendar days if Saturday and Sunday are non-working days. If an additional non-working day is added to the workspace default work schedule, Project Insight recalculates the affected project schedules and shifts task dates accordingly.
How do non-working days affect task dates?
Non-working days are days when work is not scheduled to occur. In Project Insight, these days are skipped when task durations are calculated.
For example, if a task starts on Thursday and has a duration of 5 working days, the schedule may count:
Thursday as day 1
Friday as day 2
Saturday and Sunday as non-working days
Monday as day 3
Tuesday as day 4
Wednesday as day 5
Even though the task spans more than 5 calendar days, it still represents 5 scheduled working days.
What happens when a new non-working day is added?
When you add a new non-working day to the workspace default work schedule, Project Insight can recalculate schedules that are affected by that change.
For example, if Tuesday, October 22 is marked as a holiday or company shutdown day, a task that would have included that Tuesday will now skip over it. The task may shift out by one additional calendar day because that day is no longer available for work.
This helps keep project schedules accurate without manually changing every task date.
How do I add a non-working day to the workspace default work schedule?
To add a non-working day:
- Go to the workspace default work schedule.
- Select the date that should be marked as non-working.
- Add a reason, such as holiday or company shutdown, if needed.
- Choose Recalculate Schedules.
Because the workspace default work schedule applies across the system, recalculating schedules can affect all projects that use that default schedule.
Why does Project Insight recalculate schedules?
Project Insight uses Intelligent Scheduling to calculate project plans based on working and non-working days. When a work schedule changes, the system can automatically adjust affected project schedules.
This means project managers do not need to manually move task dates one by one when a holiday, shutdown day, or other non-working day is added.
Can individual PTO affect the schedule too?
Yes. In addition to the workspace default work schedule, Project Insight can use personal work schedules for individual users.
If a task is assigned to a resource using a personal work schedule, the project schedule can account for that person’s availability. For example, if that person has PTO entered on their calendar, Project Insight can skip over the days they are unavailable.
Each user can update PTO by selecting days on the PTO calendar. The PTO calendar can also be integrated with other PTO tracking systems.
What is the difference between the default work schedule and a personal work schedule?
The workspace default work schedule applies to the overall system or workspace. It is commonly used for company-wide non-working days, such as weekends, holidays, or office closures.
A personal work schedule applies to an individual user. It can account for that person’s specific availability, including PTO or other time away from work.
Together, these schedules help Project Insight calculate more realistic project timelines.
Why this matters
Non-working days directly affect project schedules. When holidays, shutdown days, weekends, or PTO are included in the schedule logic, project plans become more accurate.
Project Insight helps teams:
Avoid scheduling work on days when people are unavailable
Automatically skip non-working days in task calculations
Recalculate affected schedules after calendar changes
Account for both company-wide and individual availability
Reduce manual date changes across project plans
By using default and personal work schedules, teams can keep project timelines aligned with real working availability.
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