Portfolios and Programs

Group related projects together to see strategic progress, dependencies, and delivery at a higher level.

Project Insight gives leaders a complete picture of how every initiative contributes to strategy.
With real-time portfolio and program roll-ups, you can connect project execution to business outcomes—tracking budgets, capacity, and results across departments.

Portfolios and programs turn scattered project data into actionable insight:

• Which initiatives drive the most value

• Where resource constraints are slowing delivery

• How projects align with strategic goals

When executives and PMOs can see this instantly, prioritization becomes clear and reporting becomes effortless.

How to create and assign

1. Navigate from the Home screen

   • Click the Portfolios or Programs tile on your Home screen, or open the menu and go to Admin › Portfolios or Admin › Programs.

   • The tiles are arranged in the same hierarchy you’ll see throughout Project Insight: Portfolios → Programs → Projects.

2. Create a new portfolio or program

   • Click + Portfolio or + Program.

   • Enter a name, description, and assign an owner or primary manager.

   • Click Save.

3. Assign a project to its portfolio or program

   • When creating or editing a project, open the Edit Project panel.

   • Under Affiliations, select the correct Portfolio and Program, then Save.

   • The project will automatically roll up into that portfolio’s dashboards and reports.

4. View real-time roll-ups

   • Return to your Portfolio Home or Program Home.

   • See all related projects grouped by status, budget, and capacity.

   • Adjust your columns, filters, and saved layouts for personalized visibility.

You can create as many portfolios and programs as you need—Project Insight scales from small departments to enterprise-wide PMOs.

Highlights

• Gain visibility into projects, programs, and portfolios in one system

• Monitor resource capacity, budgets, risks, and KPIs at every level

• Align initiatives to strategic goals with roll-up scorecards and metrics

• View cross-project Gantt charts, task lists, and RAID logs

• Group, filter, and drill into workstreams by portfolio, department, or sponsor

• Dynamically rebalance workloads and manage approvals in real time

• Gain AI-driven insights into resource bottlenecks, schedule risks, and KPI performance across all portfolios

Best practices

• Use Portfolios for broad business initiatives such as Strategic Projects, Operational Efficiency, or Innovation Investments.

• Use Programs to group tightly related projects under a single deliverable or outcome.

• Review membership quarterly to ensure each project still supports current organizational priorities.

• Use portfolio-level dashboards and executive reports to monitor KPIs, capacity, and financial performance.

• Align programs to strategic themes so leaders can see how project work ladders up to the company’s goals.

Pro tip
Pair portfolios and programs with Project Insight’s capacity forecasting, budget tracking, and risk dashboards to give executives and PMO leaders a single source of truth for organizational performance.
From your Home screen, keep these tiles near the top for quick access to strategy-level visibility.