How To Create Time Entry Reports In Project Insight

Time Entry Reports in Project Insight show the time entries that calculate the Actual Hours and Actual Time fields. These reports help teams review submitted, unsubmitted, approved, not approved, invoiced, and not invoiced time entries across projects, companies, date ranges, and users.

Project Insight does this by letting users create a Time Entry Report, choose a report mode, apply filters, select report columns, group results, and review time entry details in one report view.

Best For

This article is best for project managers, team members, finance teams, professional services teams, and administrators who need to review time entry activity in Project Insight.

It is especially helpful for teams that need better visibility into actual hours, billing status, approval status, project time, and user-submitted time entries.

What Is A Time Entry Report In Project Insight?

A Time Entry Report is a report that shows time entries recorded in Project Insight. These entries are used to calculate the Actual Hours and Actual Time fields.

Time Entry Reports help teams answer questions such as:

How much time has been entered for a project?
Which time entries are billable or non-billable?
Which time entries are still unsubmitted?
Which submitted time entries are waiting for approval?
Which approved time entries have not been invoiced?
Which time entries have already been invoiced?

In short, Time Entry Reports help teams understand where project time has been recorded and where that time stands in the approval or invoicing process.

How Do I Create A Time Entry Report In Project Insight?

To create a Time Entry Report:

Go to the Reports home in Project Insight.
Find Time Entry Report under the Financial reports section.
Choose the report mode that matches the type of time entries you want to review.
Apply display and filter options.
Select the fields and grouping options you want to include.
Run the report to view the results.

Project Insight does this by giving users report options that narrow the results before the report is run, so teams can focus on the specific time entries they need to review.

Which Report Modes Are Available For Time Entry Reports?

Time Entry Reports can run in four modes. Standard, Time Entries for Active Projects that I'm Project Manager, Your Time Entries, and Time Entries for Resources I Manage

What Is Standard Report Mode?

Standard Report runs the filtering options like other reports in Project Insight.

Use this mode when you want to manually choose the filters that control which time entries appear in the report.

What Are Time Entries For Active Projects That I’m A Project Manager?

Time Entries for Active Projects that I’m a Project Manager automatically filters the report to active projects where you are the project manager.

Use this mode when you manage projects and want to review time entries connected to your active projects.

What Are Your Time Entries?

Your Time Entries shows time entries for the current user.

This mode is especially helpful for team members who only want to review their own time entries.

In short, report modes help users start with the right time entry view before applying more detailed filters.

How Can I Filter Time Entry Report Results?

Project Insight Time Entry Reports include filter options that help users narrow the report results.

You can filter time entries by:

Companies, Rate Cards, Proposals, Resources plus much more.

These filters help teams focus the report on the time entries that matter most for review, reporting, billing, or project management.

What Special Filtering Options Are Available For Time Entries?

Time Entry Reports include special filtering options based on the time entry process.

You can filter time entries by:

Billable time entries.
Non-billable time entries.
Approval status.
Invoice status.

These options help teams review where each time entry stands in the workflow.

What Are Unsubmitted Time Entries?

Unsubmitted time entries are saved to a time sheet, but the team member has not submitted them yet.

What Are Not Approved Time Entries?

Not approved time entries have been submitted but are still waiting for approval. These may include pending or rejected entries.

What Are Not Invoiced Time Entries?

Not invoiced time entries have been approved but have not yet been attached to an invoice.

What Are Invoiced Time Entries?

Invoiced time entries have completed the professional services process and cannot be edited.

In short, these filters help teams track time entries from initial entry through approval and invoicing.

What Information Can I Display In A Time Entry Report?

After choosing the main filters, you can decide which data fields are important to include in the report.

Project Insight Time Entry Reports include display options for reportable fields. Some fields are entered by users, while others are calculated by Project Insight.

You can also use Group By and Sub Total options to organize the report results, control sort order, and roll up information.

Project Insight does this by allowing teams to structure report results around the information they need to review, such as time totals, project details, approval status, or other available report fields.

How Do I Review Time Entry Report Results?

After selecting the report mode, filters, columns, and grouping options, run the report to see the results.

If the report uses Group By options, use the triangle carets to expand and collapse grouped sections. You can also use the tools icon to expand or collapse rows at once.

This makes it easier to review summarized time entry data while still having access to the detailed entries behind each group.

Can I Save, Share, Or Schedule A Time Entry Report?

Yes. After creating and running a Time Entry Report, you can use the report options available at the top of Project Insight reports to save, share, or schedule the report.

This helps teams reuse important time entry reports instead of rebuilding the same report each time.

More help with creating/saving reports: Creating Reports in Project Insight

Common Mistakes To Check Before Running A Time Entry Report

Choosing The Wrong Report Mode

Make sure the report mode matches your goal. For example, team members who only want their own time entries may want to use Your Time Entries, while project managers may want to use the mode for active projects where they are the project manager.

Forgetting To Set A Date Range

If the report results are too broad, check the date range filter. A clear date range helps focus the report on the time period you need.

Mixing Billable And Non-Billable Time By Accident

Use the billable and non-billable filters when you need to separate billing-related time from other time entries.

Overlooking Approval Or Invoice Status

If you are reviewing time for billing or professional services, check whether the entries are unsubmitted, not approved, not invoiced, or invoiced.

Adding Too Many Columns

Too many columns can make the report harder to read. Choose the fields that directly support the question you need the report to answer.

Why Use Time Entry Reports In Project Insight?

Time Entry Reports help teams connect time tracking data to project reporting, approval workflows, and invoicing processes.

Project Insight does this by turning individual time entries into reportable project data that can be filtered, grouped, reviewed, saved, shared, and scheduled.

This helps teams improve visibility into actual hours, understand where time is being spent, and track time entries through approval and invoicing.

Best For

What Is A Time Entry Report In Project Insight?

How Do I Create A Time Entry Report In Project Insight?