Labor is only one possible dollar component to your project. There could also be non-labor things like software or hardware, travel, supplies, etc. If you have these on your projects, you may want to track them, as well as, your labor. Non-labor can be broken into cost and revenue.
Non-labor Cost
Cost is how much you pay for something. There is the amount you think you will pay for it - often times you refer to this as your budget - and the cost you actually pay for it. In Project Insight, you can track both. In PI, the budgeted cost is referred to as Work Expense and what you pay for it is referred to as Actual Expense. Work Expense is entered on your tasks and Actual Expense is added through expense entries.
Non-labor Revenue
Revenue is how much you get when you sell something to someone. If you have projects you invoice your customers, this section will help. There is the amount you think you will charge for it and the cost you actually charge your customer for it. In most cases, these will be the same. In Project Insight, you can still track both. In PI, the budgeted revenue is referred to as Work Billable Expense and what you charge for it is referred to as Billable Expense. Work Expense Billable is entered on your tasks and Billable Expense is added through expense entries. For non-labor revenue, there is a third item which is what you invoice the customer. This is done with PI's invoice records.
Adding Non-labor Cost & Revenue to your Tasks
There are two common ways to add non-labor cost and revenue to your tasks. One is through inline editing on your Task List. The other is in the full task add/edit page. If you want to keep track of different types of non-labor items, it is a best practice to add a task for each one you want to track. You can schedule these out for when you think they'll happen or are needed just like any other task.
Inline Editing on Your Task List
- The key to this method is making sure that the Work Expense and/or the Work Expense Billable columns are on your task list.
- Go into inline edit mode on a task by either double-clicking on a row (just make sure you're not on a link) or clicking the edit icon on the row
- Enter the amount of cost into the Work Expense cell and the amount you're going to charge your customer into the Work Billable Expense cell
- Save
Full Task Add/Edit Page
- Add a task or right click on an existing task and select "Edit Task (full)
- Go to the TIME & EXPENSE tab
- Enter the amount of cost into the Work Expense cell and the amount you're going to charge your customer into the Work Billable Expense cell
- Save
Adding more Details to Your Task Non-labor Items
Sometimes you want to breakdown a non-labor item further. You don't really want multiple tasks, but you want to build up the total non-labor item from more detail. Please click on this entering Non-labor Cost/Billable Quantities & Dollar Detail article for how to enter in more information for your non-labor items
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